Sectional Ladies Director Job Description  

The mission of Illinois Ladies Ministries is to equip and mobilize Apostolic ladies for service in the Kingdom of God; to maintain a spirit of cooperation with the various ministries of the Illinois District; to preserve Apostolic doctrine and to maintain and transmit the heritage of the past to the present and future generations through teaching and by example.

As a Sectional Ladies Director, you will be responsible for:

  1. Promoting Mother’s Memorial in your section by:

• Contacting pastors by phone, email (found in Breeze), or mailings April - June.

• Announcing at rallies.

• Encouraging pastors to take a special Mother’s Memorial offering on Mother’s Day, and contacting them about it 2 weeks prior.

• Promote Circle of Sacrifice in your section at rallies, by email, call, text.

• Contact pastors and wives to ensure that any COS participants within their local church have visited our website to register for their COS participation.

• Trying to attain 100% cooperation from churches in your section by:

• Making phone calls to each church in your section one week before the deadline (July 1) to remind them of this deadline.

• Sending a thank you note, email, or text to pastors after the drive.

  2. Coordinating arrangements for the Sectional Conference banquet by:

• Working with your presbyter and host church to get an attendance count.

• Work with host church on planning banquet meal (contact mid-January)

• Work with host church on space needed for both, banquet and ladies fellowship (contact mid-January)

• Work with the host church in advance to ensure they have the necessary media capabilities available for the Mothers Memorial presentation during the banquet (contact mid-January).

If media capabilities are not available, it will be your responsibility to secure a projector and screen. If the host church does have media capabilities, you will need to share the video presentation at least two weeks prior to your Sectional Conference to ensure everything is working properly on their end.

• It will be your job to be assertive and make sure the meeting/banquet starts on time and stays on schedule. This is of utmost importance to our District Superintendent.

• At the beginning of the banquet, you will need to pass out each pastor's Ladies Ministries promotional envelope and pledge card. Their Foreign Bible College Certificates will be in their envelopes if they sponsored any.

• After presenting the presentation make sure to collect all pledge cards from the pastors, as well as any Adopted Missionary Offering envelopes before the ladies fellowship.

• It is your responsibility to plan the ladies fellowship which is held during the ministers’ business meeting.

   3. Contacting Women of Worth (widows of ministers) in your section by:

• Calling and sending them cards. (postage will be provided)

• Sending them birthday cards with a $10 gift card

• Invite them to the Mothers Memorial Banquet and any sectional fellowships

  4. Connecting with new pastors’ wives in your section

• Call, text, send a card, and try to make them feel welcome, by helping them to connect with other pastors’ wives within your section

  5. Attending:

• Planning meeting in January

• Sectional Conference

• Illinois Leadership Meeting in April

• Ladies Day at Family Camp

• Annual Allocation Meeting

• District Ladies Conference

6. Having at least one Sectional Ladies Ministries connect, approved by you presbyter

• Rally, luncheon, activity night, etc. (Every section is allocated up to $250. You may also consider an offering or ticket fee to help off-set the cost.
  

2027 Dates

Planning Meeting - January 12 at 9:30 am (January 14 - back up date)

• Planning Ladies Conference and Ladies Day.

• Location – The Pentecostal Church – Normal, IL

Sectional Conferences

• Monday, March 8 at 6 pm –Salem (Jean) Section 5

• Tuesday, March 9 at 6 pm – Carbondale (Torsey) Section 3

• Thursday, March 11 at 6 pm – Marion (Gray) Section 1

• Friday, March 12 at 6 pm - Duquoin (McKinnies) Section 2

• Saturday, March 13 at 10 am – Bellville (Szabolcsi) Section 4

• Monday, March 15 at 6 pm -Charleston (Wood) Section 8

• Tuesday, March 16 at 6 pm - Pana (Blake) Section 7

• Monday, March 22 at 6 pm – Virden (McGee) Section 6

• Monday, March 29 at 6 pm – Loves Park (Maynard) Section 11

• Tuesday, March 30 at 6 pm – Joliet (Brosam) Section 10

• Thursday, April 1 at 6 pm – Henry (Coffield) Section 9

• Monday, April 5 at 6 pm – Roselle (Lourdes) Section 12

Scholarship Deadline - April 1 (scholarship application opens January 4th)

District Leadership Conference

• Friday, April 16 at 7:30 pm and Saturday, April 17 at 9:00 am

• Location - APC Bloomington

• Registration, mileage, and hotel will be covered

Mothers Memorial Offering Sunday - May 9

• 2 weeks prior - Contact sectional pastors with a reminder to take a Mother’s Memorial Offering

Mothers Memorial Offering Deadline - July 1

(Promote those participating in COS to fill out the Google docs form)

District Prayer Meeting – July 12

District Conference and Family Camp - July 13-16

Ladies Day - Thursday, July 15 at 2:00 pm (Tabernacle -campground)

General Conference – September 28-October 1 (St Louis, MO)

Annual Allocation Meeting - Thursday, October 14 at 3:00 pm

Illinois Ladies Conference - October 15-16

• Location – The Marriott in Bloomington/Normal
  

Mothers Memorial Banquet Attendance

Mothers Memorial Sectional Banquet Guidelines

• Totals include district officials.

• In 2026, we paid for 42 uneaten meals totaling $546.00.
  To help offset costs, we ask that everyone turn in only the number of confirmed attendees who will be attending the banquet.

• Sectional Mother’s Memorial Banquets are held in conjunction with Sectional Conferences.

  • A total of four (4) meals per church will be paid for by the Illinois District Ladies Ministries.

  • We will pay $13.00 per meal.

  • If the meal exceeds this cost, please contact the Illinois Ladies President before scheduling.

• Collect all checks and offering envelopes.

  • Gather ALL pledge cards, Adopted Missionary Offering, extra materials, and bring them to the Leadership Conference.

• Scheduling and Reporting

  • Contact the host pastor in January to make arrangements for the meal and presentation.

  • Inform the host pastor in January that the IL Ladies Secretary will be mailing them a check for the cost of the banquet immediately after the Sectional Conference.

  • If your banquet is hosted at a restaurant, you are responsible for making arrangements with the IL Ladies Secretary to provide credit card authorization to the restaurant prior to the banquet.

  • Please include three (5) district officials in your total count.

Mothers Memorial Awards

• One free registration for Ladies Conference for every $1,000 given to Mother’s Memorial.

• Sectional Ladies Director with 100% cooperation – $25.00

• Free registration for Ladies Conference for:

  • Home Missionary wives

  • Foreign Missionary wives

  • Women of Worth in the Illinois District

• Royal Circle of Sacrifice – Receives $500 toward their weekend trip in St. Louis.

• Gold Circle of Sacrifice – Receives a free registration to Ladies Conference and is entered into a drawing for a $250 Visa gift card.

• Silver Circle of Sacrifice – Entered into a drawing for one (1) of five (5) free registrations to Ladies Conference and a drawing for a $100 Visa gift card.

• Bronze Circle of Sacrifice – Entered into a drawing for a free registration to Ladies Conference and a drawing for a $50 Visa gift card.

Mothers Memorial Offerings 

Past Mother’s Memorial District Offering Totals 

• 2017 - $135,759.94 

• 2018 - $136,476.19 

• 2019 - $143,938.09 

• 2020 - $134,350.10

• 2021 - $186,952.00

• 2022 - $219,204.54

• 2023 - $210,087.65

• 2024 - $236,823.66

• 2025 - $238,612.09

• 2026 - $243,110.54

Sectional Conference Ladies Fellowship Ideas

• Sugar Scrubs

• Homemade Laundry Soap

• Wreaths

• Succulents 

• Stencils on Canvas Bags

• Mason Jars, tiny lights, stickers

• Mason Jars…dried soups and cookie mixes

• Teaching Hair Styles

• Color Analysis

• Tile Coasters

• Games

• Sharing Wedding Photos and stories

• Scentsy 

• Share Salvation Testimonies

• Invite a Speaker

• Share 3 things….no one knows about you. 

Swap till you drop -

6 items per person - Winter & Spring clothing ( tops, skirts, dresses, handbags, scarves or shoes) clothing must be clean and in good condition. If possible, on hangers. All sizes welcome & encouraged. Home Decorations are also welcome.

• Cost to attend- $6.00 includes sandwich, chips, drink & dessert

• Night of event 

  • 3 ladies - check in clothes 

  • 3 ladies - hanging up clothes

  • 2 ladies-  hand out ticket per item and bag

• Tables numbered

• Basket with table numbers so we can pick which table goes first

  • 1st time shopping pick 2 times

  • 2nd time shopping pick 3 items 

• Needed: Mirrors for dressing rooms, cash for change, tickets, cash box

• 3 ladies - check people out as they leave. Keep tickets and check that they have same amount of items
  

2027 Proposed Allocation of Mothers Memorial Funds

         Total 2026 Funds - $243,110.54

• Adopted Missionary Offering - $7,324.13

• Mothers Memorial Offering - $235,786.41

UPCI LM Offering                                                                                                                     $125,217.33

Funds to Allocate                                                                                                                      $117,893.21

Allocated Offerings                                                                                                                    $20,500

• Tupelo Children’s Mansion 

• New Beginnings

• Lighthouse Ranch for Boys

• Haven of Hope Girls Home

• MK Ministries (2000)

• NAMK Ministries

• ABLE

• Royal Reflections Conference (Salem)

• Spanish Girls Conference 

• Sages (500)

• Global Missions - Missionaries/AIM2BLESS (10,000)

Illinois Campground Maintenance                                                                                        $15,000  

Mother’s Memorial Promotions                                                                                             $18,500

• Banquets and COS expenses

Department Expenses                                                                                                            $30,000  

• Annual Allocation Meeting

• General Conference

• Office Expenses and Supplies

• Sectional Expenses

• Officers Expense

• Board Meetings

• Benevolence (Sis Burk’s honoring flowers & card)

Media/Design/Printing Promotions                                                                                     $8,000

Leadership Meeting                                                                                                                 $7,000

Ladies Day                                                                                                                                $4,500

Women of Worth                                                                                                                          $600

Ladies Conference $5,000

Left for Special Projects                                                                                                          $11,205.09

*2025 LC Income                                      +    7,467.60

*Money from gift shop                               +  13,435.39 

*Funds left from 2026 Allocations             +  10,554.94

*Funds left for 2027 Allocations                +    8,793.21

*Money left from special projects              +    1,854.61

(from 2026)                                    ___________                                             

  $42,105.75

          -   6,000.00          Scholarships (3)              

                                 ____________

            $ 36,105.75

                           -   2,000.00           Ladies Conference for

                                                                  _____________  Sis Cox/Sis Bailey to attend

‍ ‍$ 34,105.75

   -  5,000.00          Gift Shop for supplies

                                 _____________

                                                                    $ 29,105.75

 -   10,000.00         Cushion

            ______________   

  $ 19,105.75